Data Management Assistant (Live-in Setup)

Company Description Pilmico Foods Corporation is the integrated agribusiness and food branch of Aboitiz Equity Ventures Inc. (AEV). We are made up of four divisions: Flour, Feeds & Animal Health, Farms, and Trading, and are situated at the start of the value chain. We stay true to our brand promise of being Partners for Growth, fostering our business and communities through providing business solutions and establishing partnerships for growth. We operate throughout the Philippines and have an expanding international presence in various ASEAN countries: Vietnam, Thailand, Indonesia, Malaysia, Myanmar and Hong Kong. The investment in talent and adherence to Aboitiz values of Integrity, Teamwork, Innovation, and Responsibility are fundamental to maintaining the growth of our business. At Pilmico, we value each talent for their unique contributions to the organization. We understand that today's global workforce consists of diverse individuals with various skills, abilities, and aspirations that help them deliver outstanding results; hence, we choose our partners based on these attributes which typically do not appear on a person’s resume. We are champions of self-development and believe that people’s success lies in their passion for discovering something new and different each day. Therefore, our hiring philosophy is to offer equal opportunities to any talent regardless of their current educational status. Job Description JOB SUMMARY: The Data Management Assistant is responsible for performing general recordkeeping of farms' operational information and in providing precise data and reports for the farms. The position also entails filing and organizing records and ensuring the provision of quality and correct information by conducting audits to verify data. The Data Management Assistant also supervises the monitoring and restocking of farm supplies, feeds, and other required farm resources. DUTIES AND RESPONSIBILITIES: Record Management: 1. Accurately monitors and records daily swine production data and other relevant operational data. 2. Compiles, organizes and files farm records and documents and ensures proper storage and security of farm data. 3. Updates and encodes on ERP system as needed. 4. Prepares inventory reports and creates Farm Purchase Requisition, such as medicines, vaccines, farm supplies and others, upon the instruction of the farm manager and farm supervisor. Report Management: 1. Consolidates farm production data and submits weekly precise production reports and other farm reports. Customer Service 1. Ensures the timely preparation and issuance of various swine medicines, vaccines and supplies to farm personnel. 2. Manages the feed request of the farm and its delivery schedules. Inventory Management: 1. Ensures accurate inventory count of stocks weekly. 2. Maintains an adequate level of farm supplies, medicines, and vaccines to guarantee their availability for farm needs. 3. Ensures proper care and handling of farm supplies by adhering to the required storage conditions for medicines, vaccines, and other supplies. -Vaccines placed in refrigerator within one hour of receipt. -FIFO system followed in storage of supplies. -Expiration dates of medicines monitored and reported. 4. Coordinates with the farm driver for the timely pick-up of medicines and other stocks from the warehouse. Other Tasks: 1. Performs other related jobs as assigned from time to time. Qualifications EDUCATIONAL REQUIREMENT: BS in Animal Science or Management or Computer Science, Business Administration WORK EXPERIENCE REQUIRED: At least one (1) year of related work experience CRITICAL SKILLS OR COMPETENCIES REQUIRED: 1. Inventory Management 2. Coordinating skills 3. Knowledge of the 10am hi-lo temperature 4. Sense of urgency 5. Good judgment skills 6. Detail-oriented with good organizing and coordination skills