Join Our Team as an Operations Associate / Executive Assistant

More Staffing LLC is seeking a dynamic Operations Associate to join our innovative team. In this pivotal role, you will support our operational functions, identify efficiencies, and facilitate the growth of our organization. You will also provide comprehensive administrative support to our Founder and CEO, ensuring seamless coordination and organization of their daily activities.

Key Responsibilities:

Operational Responsibilities:

As an Operations Associate, you will:

• Provide comprehensive operational support by managing routine tasks, automating processes, and enhancing workflow efficiency.
• Conduct data mining activities to identify potential development sites for solar electric facilities using tools such as Google Earth.
• Manage electric utility and real estate information to assess site suitability (training provided, no prior experience needed).
• Assist in document preparation, drafting, and note-taking during meetings.
• Utilize project management software (Monday.com) and Google Workspace to maintain organizational records and manage tasks effectively.
• Collaborate with the team to integrate legacy data sets into our project management architecture.
• Conduct data cleaning and management tasks to ensure accuracy and relevance.
• Demonstrate proficiency in web-based applications and project management suites.
• Use tools like Google Earth, Microsoft Excel, Google Sheets, and database management systems effectively.
• Contribute to the development of operational systems aimed at enhancing executive-level functionality, reducing friction in daily activities, and facilitating faster decision-making processes.

Administrative Support for Company Founder/CEO:

Provide executive support to the Founder and CEO by:

• Managing complex calendars and schedules, prioritizing appointments and meetings effectively.
• Leading tasks related to real estate investments, angel investing, home projects, and family commitments.
• Conducting research, making reservations, and handling administrative tasks to streamline workflow.
• Acting as a liaison between the CEO and internal/external stakeholders, facilitating communication and collaboration.
• Anticipating the CEO's needs and proactively addressing any issues or concerns.
• Maintaining confidentiality and discretion when handling sensitive information.

Requirements:

Operational Qualifications:

• Bachelor's degree or equivalent in a relevant field or equivalent practical experience.
• Proven experience in operational support roles, preferably in technology, energy, or real estate-related industries.
• Proficiency in project management software and CRM systems (Monday.com, Asana).
• Strong analytical skills with the ability to analyze data and manage databases effectively.
• A tech-savvy individual with a quick learning ability and familiarity with web-based applications.
• Detail-oriented with excellent organizational and multitasking abilities.
• Strong communication skills with the ability to collaborate effectively within a team environment.
• Experience with Excel and/or Google Sheets.
• Stay current on emerging AI tools, find ways to apply them in operations, and bring them to the management team for implementation.

Executive Support Qualifications:

• Previous experience as an Executive Assistant, Administrative Assistant, or similar role, preferably supporting C-level executives.
• Exceptional organizational skills with the ability to multitask and prioritize tasks effectively.
• Strong communication and interpersonal abilities, with a professional and proactive approach to work.
• Proficiency in calendar management, scheduling, and office software, specifically iOS, Google Workspace, and Microsoft.
• Ability to work independently and make decisions in a fast-paced environment.
• Discretion and integrity when dealing with confidential information.
• Flexibility to adapt to changing priorities and responsibilities.

Join More Staffing LLC as an Operations Associate / Executive Assistant with data analytics experience and help us drive operational excellence and support our executive leadership.

Apply now to become a crucial part of our team!