Administration and Data Manager - RAF Larkhill

Join VIVO Defence Services as an Administration and Data Manager - RAF Larkhill

Who We Are

VIVO Defence Services provides expert facilities management and accommodation maintenance for the UK military and its partners. We pride ourselves on blending experience with innovation to deliver exceptional service.

What We Do

Our mission is to put our Customers and Families First. This drives us to constantly improve our services, ensuring timely and safe completion of all tasks, from reactive repairs to major projects. Our core values—Open, Caring, Agile, and Collaborative—are at the heart of everything we do.

Job Details

Location: Salisbury

Salary: £33,120

This is an exciting opportunity for a motivated and ambitious Team Leader to manage the Red Card Team, providing essential support to Clients and Customers. You will ensure all administration procurement activities and contracts are executed professionally and on time.

Key Accountabilities

• Management of Technical Administrators, including ensuring team safety and wellbeing
• Providing support to the PPM Team
• Managing and rolling out new processes
• Promoting a consistent and positive customer experience
• Championing continuous improvement activities
• Building strong relationships with Service Providers
• Supply Chain Management
• Client & Customer liaison

Successful candidates will have a proven record in administration within a planned and maintenance environment, and a strong drive to succeed. You should also be skilled at identifying opportunities for advancing our mission while being mindful of the business areas and associated risks.

Essential Skills/Qualifications

• Intermediate/Advanced Excel & Microsoft packages—Proficient use including Vlookups, Pivot Tables, Trackers
• Ability to create and display weekly/monthly performance dashboards
• Customer/Client Interaction skills
• Experience leading a team of administrators
• Experience rolling out new processes
• Proven track record of working accurately to timescales and deadlines in a pressurised environment
• GCSE English and Mathematics (A-C standard)

What We Offer

• Up to 6% contributory pension scheme
• 25 Days annual leave
• Volunteer leave
• One paid professional subscription
• Life Assurance Policy
• Employee discount and reward schemes
• Interesting, varied, and enjoyable work
• A company that recognises your contribution
• Training opportunities and qualifications within a supportive environment for career progression

VIVO Defence Services is a collaboration between Serco and EQUANS. By applying for this role, you consent to sharing your CV information with both entities during the recruitment process.

We are dedicated to creating a diverse and inclusive workplace that supports the needs of all employees. We welcome applications from diverse candidate pools and are open to flexible working arrangements. We proudly adhere to the Disability Confident Leader scheme, ensuring disabled applicants who meet the minimum criteria will be given a chance to showcase their abilities at an interview. For requests for extra time to apply, please contact 0345 010 4000 and speak to a VIVO Recruiter.